Understanding Contract Data
The Intelligence Center displays comprehensive government contract information from authoritative federal sources. This guide explains what each field means, where the data comes from, and how to interpret it for capture decisions.Data Sources
Contract data is merged from two authoritative federal systems:USASpending.gov
- Primary source for contract values and award information
- Official federal spending transparency portal
- Provides: total amounts, agencies, award dates, descriptions
- Updated: Daily from federal agency submissions
FPDS (Federal Procurement Data System)
- Detailed source for modifications and administrative data
- Official contract writing system used by contracting officers
- Provides: modifications, task orders, Points of Contact, detailed classification
- Updated: Real-time as contracting officers update contracts
When data conflicts between sources, the system shows warnings and uses USASpending as the primary source of truth.
Contract Overview Fields
Contract ID (PIID)
The Procurement Instrument Identifier - a unique ID for the contract. Format Examples:W15QKN19C0123
- Army contractFA812020C0456
- Air Force contractGS00Q17NSD3079
- GSA contract
- First characters: Identify the agency or department
- Year digits: Award year (19 = 2019, 20 = 2020)
- Letter: Contract type (C = cost-reimbursement, D = delivery order)
Vendor Information
Vendor Name: The legal name of the contractor- May differ from the “doing business as” name
- Includes parent company or subsidiary designation
- 12-character alphanumeric code
- Required for all federal contracts since April 2022
- Links all contracts to the same legal entity
Contract Values
Total Obligated Amount
The actual amount of money the government has obligated (committed) to the contractor. Interpretation:- This is real money, not a ceiling
- Includes all modifications to date
- May be less than the base contract value
- Can be higher if modifications increased funding
Base Contract Value
The original contract amount when first awarded. Interpretation:- Starting point before any modifications
- May be $0 for IDV contracts (funding comes via task orders)
- Compare to total obligated to see growth/reduction
A large difference between base value and total obligated indicates significant modifications - either scope growth or reduction.
Dates
Start Date
When contract performance begins.- May be before award date (retroactive coverage)
- Indicates when work commenced
End Date
When contract performance is scheduled to end.- Original end date, not including option periods
- May be extended through modifications
- Check modifications for actual current end date
Last Modified
Most recent date when contract data was updated in FPDS.- Indicates data freshness
- Recent dates suggest active contract management
If “Last Modified” is more than 6 months old, the contract may be complete or the data may not be current.
Classification Fields
NAICS Code
North American Industry Classification System code and description. Example:541512 - Computer Systems Design Services
What it tells you:
- Primary industry classification for the work
- Used for small business size standards
- Indicates the type of work performed
PSC Code
Product and Service Code - more specific than NAICS. Example:D302 - IT and Telecom - IT Systems Development Services
What it tells you:
- Specific service or product being provided
- More granular than NAICS
- Used for market research and spend analysis
When researching competitors, look for companies with similar NAICS and PSC codes to find relevant past performance.
Agency Information
Awarding Agency
The department or major agency that awarded the contract. Examples:- Department of Defense
- Department of Homeland Security
- General Services Administration
Awarding Sub-Agency
The specific organization within the department. Examples:- United States Army
- United States Coast Guard
- Public Buildings Service
- Identify relevant past performance
- Map relationships with the same buyer
- Understand agency-specific requirements
Contract Type
Common contract types you’ll see:Type | Description | Risk Profile |
---|---|---|
FFP | Firm Fixed Price | Low risk for contractor |
CPFF | Cost Plus Fixed Fee | Higher risk for contractor |
CPAF | Cost Plus Award Fee | Performance-based incentives |
T&M | Time and Materials | Hourly rate based |
IDIQ | Indefinite Delivery/Indefinite Quantity | Vehicle for task orders |
IDIQ contracts (also called IDV - Indefinite Delivery Vehicles) are important to identify because they generate task orders which represent the actual funded work.
Modifications
Modifications show the history of changes to the contract. Each modification can:- Add funding (positive amount)
- Remove funding (negative amount - deobligation)
- Extend performance period
- Change scope or requirements
- Exercise option periods
Modification Fields
Modification Number- 0 or Base: Original contract
- 1, 2, 3…: Sequential modifications
- P00001: Administrative modifications
- Positive: Added funding
- Negative: Removed funding (deobligation)
- Zero: Administrative change only
- When the modification was executed
- More recent dates indicate active contract
- Brief explanation of the modification
- May indicate option exercise, funding increase, scope change
Many modifications with positive amounts indicate a growing contract - a sign of good performance and customer satisfaction.
Reading Modification Patterns
Growth Pattern (Good Performance Indicator)Task Orders
Task orders are individual orders placed against an IDIQ/IDV contract.Task Order Fields
PIID: Unique identifier for the task order- Usually the parent contract number + additional characters
- Example:
W15QKN19C0123-0001
- Represents actual work value
- Sum of all task orders ≈ total contract value
- Specific statement of work for this order
- May be more detailed than parent contract
- Specific to this task order
- May overlap with other task orders
When evaluating an IDIQ contract, focus on the task orders to understand the actual scope and scale of work performed.
Points of Contact (POC)
POC information comes from FPDS and includes government personnel managing the contract.Contracting Officer (KO)
- Has legal authority to obligate government funds
- Signs contracts and modifications
- Primary decision-maker for contract actions
Contract Administrator
- Day-to-day contract management
- Handles administrative actions
- May approve invoices and deliverables
Approving Official
- Reviews and approves contract actions
- Typically in the contracting chain of command
The system automatically filters out fake or invalid email addresses. If no POCs are shown, the contact information in FPDS may be incomplete or invalid.
Data Quality Indicators
Data Source Badge
Shows where the contract information originated:- USASpending: From USASpending.gov only
- FPDS: From FPDS only
- Merged: Combined from both sources
- Merged = Most complete (recommended)
- USASpending only = May lack modification details
- FPDS only = May lack total value accuracy
Validation Warnings
The system may display warnings when:- ❗ Amount Mismatch: USASpending and FPDS totals differ by more than 1%
- ⚠️ Missing Modifications: FPDS shows no modifications but USASpending shows value
- 📅 Stale Data: No updates in over 6 months
- 🔍 Deobligations Present: Contract has negative modifications
Validation warnings don’t mean the data is wrong - they indicate areas to investigate further or verify with other sources.
Interpreting Data for Capture
Competitive Analysis
Contract Values- Compare competitor contract sizes to understand their typical deal size
- Look for growth patterns indicating strong performance
- Note which agencies the competitor works with most
- Identify relationship strengths
- FFP indicates they’re comfortable with risk
- Cost-plus suggests complex, uncertain work
- IDIQ shows ongoing relationships
Past Performance Evaluation
Modification Patterns- Consistent positive mods = good performance
- Multiple deobligations = potential problems
- Administrative mods only = stable execution
- Multi-year contracts indicate trust
- Short contracts may be trial periods
- Extensions suggest satisfaction
- Many task orders on IDIQ = active partnership
- Few task orders = underutilized vehicle
Relationship Mapping
Points of Contact- Identify contracting officers to target
- Note if same KO awards multiple contracts
- Build relationship strategy
- Single agency = deep relationships
- Multiple agencies = broader reach
- Consider for teaming opportunities
Common Questions
Why don't the amounts match between USASpending and FPDS?
Why don't the amounts match between USASpending and FPDS?
This is common and usually not concerning. Possible reasons:
- Different update timing between systems
- Task order amounts tracked differently
- Accounting for deobligations varies
What if no modifications are shown?
What if no modifications are shown?
Some contracts genuinely have no modifications, especially if:
- Recently awarded
- Firm fixed price with no changes needed
- Administrative data not entered in FPDS
Why are some POC emails missing?
Why are some POC emails missing?
The system filters out:
- Generic emails (noreply@, admin@, etc.)
- Test accounts
- Invalid addresses
How current is the data?
How current is the data?
- USASpending: Updated daily from agency submissions
- FPDS: Updated real-time as KOs make changes
- Intelligence Center: Fetches live data on each search