Guide to writing a response to a Request for Information (RFI)
Request for Information (RFI) responses are often the first step in the government procurement process. Rogue’s RFI wizard streamlines the process of analyzing and responding to RFIs with AI assistance.
RFIs are a critical opportunity to shape future solicitations and establish your company as a potential partner. A strong RFI response can influence requirements in subsequent RFPs to align with your capabilities.
A Request for Information (RFI) is a formal business process used by agencies to collect written information about the capabilities of various suppliers. RFIs help agencies:
Gather market research
Understand available solutions
Inform future procurement strategy
Establish requirements for upcoming RFPs
For businesses, RFIs are an opportunity to showcase your capabilities, shape future solicitations, and establish your company as a potential partner.
Treat every RFI as if it were a scored proposal. Agencies often use RFI responses to identify potential bidders for future opportunities.
RFI responses often have tight deadlines. Start the process as soon as you receive the RFI to ensure adequate time for review and refinement.
Be thorough in your guidance: The more specific information you provide about your company’s capabilities, the better the responses will be.
Review extracted content carefully: While the AI is effective at extracting information, always verify that all questions and requirements have been correctly identified.
Provide question-specific guidance: For technical or specialized questions, add brief notes to guide the AI toward your preferred approach.
Mention relevant past performance: In your guidance, highlight relevant experience that should be emphasized in responses.
Reference your Data Shelf: Mention specific documents in your Data Shelf that contain relevant information for the responses.
Balance detail and conciseness: Choose your response style based on the RFI’s requirements and the agency’s preferences.
Review the final document: Always review the generated document for accuracy and completeness before submission.
The RFI wizard typically reduces response time by 70-80% compared to traditional methods, allowing you to respond to more opportunities with higher quality.
Time savings: Reduce response time from days to hours
Consistency: Maintain a unified voice and message across all answers
Compliance: Ensure all RFI requirements are addressed